There are most likely a dozen methods of sending cash which are simpler than faxing a verify. Even so, it’s nonetheless attainable and authorized to ship a verify with fax — and also you may end up in a scenario the place it’s your solely selection.
In case you ever have to fax a verify, it’s vital to observe just a few steps to ensure it’ll work correctly and that you simply’re doing it securely.
What to know earlier than you fax a verify
Most individuals moved on from faxing, however the know-how nonetheless works, and it’s nonetheless round.
Some companies (sometimes in extremely regulated markets) and a few authorities businesses nonetheless depend on the power to work with faxed checks. There are people preferring faxing checks when they should pay a enterprise with a verify by a sure deadline and wouldn’t be capable of mail it in time.
Since a fax goes by means of immediately, it could assist prevent from late charges if you end up in that unlikely scenario. Moreover, faxing a verify can be safe as a result of it leaves a paper path so that you can show that you simply despatched within the verify by a sure date.
Earlier than you fax a verify, there are some things you must do first to make sure it goes nicely.
- Affirm that the enterprise accepts checks. Typically, when you’re faxing a verify to companies, it’s as a result of they’ve particularly requested you to take action; in the event that they haven’t, double-check earlier than you ship a faxed verify that gained’t be accepted.
- Make a photocopy of your verify. Most fax machines require full-sized paper to ship faxes, so a verify is prone to be too small to place by means of the machine. Make a replica of the verify first on printer paper, and maintain onto the unique.
- Discover a fax machine or a web-based fax service. You’ll be able to ship faxes with nearly any laptop or cellphone when you use a web-based fax service, or you may go to a print store or UPS retailer to make use of an analog fax machine. When you’ve got your personal Multi-Operate Printer (MFP) at residence, you may be capable of ship a fax utilizing that.
- Draft a fax cowl sheet. Faxes want cowl sheets so the recipient is aware of what they’re getting. Write that you simply’re sending a verify for a certain quantity and embody the rationale you’re sending the verify—as an example, “Fee for account 123.”
- Fill out the verify memo. This can be, “Fee for account 123,” or no matter the reason being that you simply’re sending the verify. This goes within the memo subject of the verify itself.
- Hold the corporate’s contact data shut by. You’ll clearly want the fax quantity, however you’ll additionally need to observe up with the enterprise by way of cellphone or e mail as quickly as you ship the fax to ensure it went by means of.
Pay attention to the potential safety points with on-line faxing, and take steps to mitigate them. Whereas most cloud faxing companies are extremely safe, it’s value taking the time to ensure the service you select is respected and has safety safeguards in place.
For optimum safety, search for companies which have been round for some time, in addition to these which are designed to adjust to business rules like HIPAA. When you aren’t prone to be sending any healthcare data alongside together with your verify, merely complying with these sorts of regulatory measures is an effective indication that it’s safe sufficient to cowl monetary issues as nicely.
What’s one of the simplest ways to fax a verify?
You’ll be able to both ship a fax the old school approach through the use of an analog fax machine, or you should use an on-line fax service.
Most individuals desire to make use of a web-based fax service nowadays due to the comfort and lack of {hardware}. I do know I do. For instance, on-line choices let you ship a fax out of your iPhone or Android. That’s normally much more handy than monitoring down a fax machine or ordering a fax modem to allow your laptop to ship faxes.
On-line fax companies are typically very safe — particularly when you’re utilizing one which’s been designed for sending monetary, authorized, or healthcare paperwork. They’re typically very low cost, too, with a spread of costs based mostly on the quantity of paperwork it is advisable ship.
Moreover, on-line fax companies let you ship and obtain faxes from anyplace, and with out having to pay for a fax machine, paper, or ink toner. The entire course of is extra much like sending a scan by way of e mail than the normal means of sending a fax — you simply kind in a cellphone quantity as a substitute of an e mail handle.
In case you’re working with a enterprise that requires you to ship faxes by way of an analog machine within the first place, then there’s not a lot you are able to do about that. In the end, you’ll have to fax utilizing the popular methodology of the particular person or enterprise you’re sending the verify to.
Easy methods to fax a verify utilizing a web-based service
Sending utilizing on-line fax service is simple. There are a variety of simply accessible, low-cost fax companies out there on-line, from primary companies that ship easy faxes to extra advanced companies with superior safety, fax historical past, e mail notifications, and extra.
You don’t want a landline to ship faxes with a web-based service. You simply want an web connection, the fax supplier will host all the normal infrastructure required to ship and obtain faxes.
In case you are utilizing a Voice over Web Protocol (VoIP) cellphone service, your supplier could supply on-line fax options you should use immediately with out having to enroll in something new. Keep in mind, fax is a separate service from VoIP — not each supplier gives it, and fax could also be an add-on service.
DOWNLOAD this VoIP Options Characteristic Comparability from TechRepublic Premium
Whereas the precise steps for sending a fax utilizing a web-based service will fluctuate relying on the service you select, the steps will typically be the identical.
Step 1: Get your documentation within the correct format
Whereas a standard fax machine works like a copier or top-feed printer that requires you to place a doc right into a machine which then scans and spits it out the opposite aspect, a web-based fax service requires you to scan or take an image of your paperwork together with your cellphone.
The actual on-line fax service you’re utilizing will specify which format your paperwork should be in. Some distributors help a variety of file sorts and sizes, whereas others are extra restricted. When unsure, use PDF.
If the recipient requires a fax cowl sheet, be sure you embody one. It solely takes just a few seconds. Be happy to make use of a fax cowl sheet template.
Step 2: Enter the fax quantity and hit ship
This normally occurs on the subsequent display screen, and also you’ll kind within the fax variety of the enterprise or particular person you’re sending the fax to on a quantity pad, similar to you do once you’re about to make a cellphone name.
Be sure to add any extensions or nation codes when you’re sending a fax outdoors of the U.S.
After you have reviewed all of the important particulars. Hit ship. Your verify is on the way in which.
Step 3: Affirm your verify was faxed
Most fax companies will mechanically present you a affirmation web page as soon as your fax has been despatched, however typically you could have to request this relying on the service or the way in which the settings are configured together with your on-line fax service.
Both approach, you must get this affirmation and observe up with the enterprise to ensure not solely that the fax you despatched was acquired, but in addition that they will clearly learn the account and routing numbers on the verify.
Easy methods to fax a verify utilizing conventional fax
It’s nonetheless attainable to ship a verify utilizing a standard fax machine, and a few companies nonetheless require you to do it this manner. The method is similar to sending a web-based fax, with just a few notable changes.
Step 1: Discover a fax machine
In case you don’t have a fax machine at your own home or workplace, you may typically discover one in co-working areas, workplace shops, and public libraries. UPS, FedEx, and different print & ship shops sometimes have public fax machines. If it is advisable discover a place to photocopy your verify, this could be a good wager, too.
Faxing delicate data, like a verify, over a public community has its dangers. If something rubs you the mistaken approach in regards to the co-space fax machine, for instance, it is perhaps higher to make use of UPS as a result of you recognize the corporate has invested closely in community safety.
Step 2: Place fax paperwork within the feeder on the high of the machine
After you find a fax machine, place your paperwork — together with your cowl sheet, the photocopy of your verify, and anything it is advisable ship — face up within the doc feeder on the highest of the machine.
The machine ought to have an icon exhibiting you which ones approach is up, however when you’re unsure, ask the one that owns the machine or discuss with the guide; oherwise, you might find yourself sending a clean fax.
Step 3: Enter the fax quantity and hit ship
Fax machines have quantity pads like conventional landline telephones, so use that to kind within the variety of the particular person or enterprise you’re sending the fax to. Once more, be sure you add on any extensions or nation codes as wanted.
As soon as you’re pleased every little thing is appropriate, hit ship. On most machines, this seems to be like an enormous inexperienced button, and it normally says “Ship” or “Begin” on it.
Step 4: Get the affirmation web page or verify the fax log
Most fax machines will mechanically print out a affirmation web page after your fax goes by means of, but when the one you’re utilizing doesn’t, you could have to verify the fax log. The machine ought to preserve a file of all of the faxes it’s despatched and acquired, and you may typically get the machine to print out a replica of that log so you’ve got a paper path.
Ensure that to observe up with the enterprise to ensure your fax has gone by means of and is legible on their finish. One other good concept is to make it possible for the particular person or enterprise you’re sending the fax to is aware of it’s coming, to allow them to be looking out in your fax and never go away it sitting within the machine for nosy individuals to go snooping.